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Your July hours report is readyEmailed to you and 1 other admin · Aug 24, 6:00 AM

4 new things in helpers you already pay forWhat's new · August

Phelan JordanOwner · Projxon

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Good morning, Phelan.

Here's what your Google plan is actually doing for you. Projxon · 12 people.

Hours realized {{ hoursSaved }}h {{ realizedDollars }} at {{ rateLabel }} · tools already helping

Hours unrealized {{ hoursManual }}h {{ unrealizedDollars }} still typed by hand

People who tried a helper {{ peopleTried }}/12 HR still needs a walkthrough

{{ trendFromLabel }} {{ trendFromScore }}/100 {{ trendFromMeta }}

Now {{ ficoScore }}/100 {{ trendNowMeta }}

Still stuck {{ hoursManual }}h {{ trendStuckMeta }}

Two piles of hours. Plain and simple.

Tools already helped you {{ hourSavedHint }}

{{ hoursSaved }}h

People still did by hand {{ hourHandHint }}

{{ hoursManual }}h

Read it like this: {{ hourRaceRead }}

{{ trendInsightLead }} {{ trendInsightStrong }} {{ trendInsightTail }}

Analytics

How much of the plan is actually helping. Tokens become hours. Hours become dollars. Realized means used. Unrealized means still sitting on the plan.

Tokens realized {{ anaTokR }} {{ anaTokU }} still unrealized on the plan

Hours realized {{ hoursSaved }}h {{ hoursManual }}h still by hand · unrealized

Dollars realized {{ realizedDollars }} {{ unrealizedDollars }} unrealized at {{ rateLabel }}

Helpers on your Google plan Fifteen helpers now. Five are still switched off. The filled area is on the plan. The line climbs as Google added them.

Where the hours sit Seven helpers already save time. Five are still off. Two we cannot count by person yet.

Helping7

Still switched off5

Cannot count by person yet2

Hours already helping vs still by hand Every month, more of the plan should move into hours that actually helped. Hand work should shrink. These are this year's demo counts.

Hours already helping · rising Hours still by hand · falling

Where teams still work by hand

More green is better. HR has the biggest opportunity.

HRHelp this team first

Helping1h

By hand25h

OpsMore work to unlock

Helping8h

By hand11h

SalesNearly balanced

Helping12h

By hand9h

MarketingGetting value now

Helping18h

By hand4h

Dana, Priya, Marcus and Simone have already tried a helper this month.

New things vs tried Four new helpers this month. Two are worth a look. Marketing already tried one.

Checklist this month

✓Google Vids · Marketing opened itTried

·Sheets formula from a sentence · OpsMatter now

NotebookLM update · not triedNew

Gemini in Docs side panel · not triedNew

Advice you already took Every time you follow CTO Advisor, it lands here so you can see what you already tried.

Aug 24 Turn on Meet notes for everyone Not yet

Aug 20 Ask Dana to walk HR through Marketing shortcuts Drafted

Aug 12 Skip buying Otter.ai · Meet notes already on the plan Followed

Aug 3 Try Vids for the September walkthrough Followed

Charts live here. Insights stays the simple homepage.

Where you stand · 90 days in 15 helpers ▲ +2 helpers 7 helping you · 5 still switched off · 2 we cannot count by person yet

Hours you got back 68 hrs ▲ +27 vs last month Still ~49 hrs/month unrealized behind switches you already paid for.

What to do next

Turn on meeting notes in Meet.

Every helper on your Google plan, and which ones are still off.

Still switched off · 5 helpers About 49 hours a month unrealized

Built into the apps you use daily Gmail · Docs · Sheets · Slides · Meet · Drive · Chat

Help me write, in Gmail Drafts and rewrites email for you. In use 21 h saved

More about this

168 drafts written with help last month by 9 of 12 people. Your most-used helper by a long shot. About 10 minutes saved per helped draft

Help me write, in Docs Drafts, shortens, and rewrites documents. In use 16 h saved

More about this

131 documents drafted or shortened with help, across 7 people. About 9 minutes saved per helped document

Help me organize, in Sheets Builds tables and writes formulas from plain English. In use 3 h saved

More about this

Used 24 times by 4 people. Ops rebuilds four of the same sheets by hand every month. This could do that work. About 8 minutes saved each time someone gets help in Sheets

Help me visualize, in Slides Builds slides and images from a short written description. Never turned on 5 h unrealized

More about this

On your plan and never used. Marketing builds decks by hand about nine times a month. About 33 minutes saved per deck

Meeting notes, in Meet Writes the summary, the to-dos, and the follow-up email. Never turned on 26 h unrealized

More about this

The biggest unrealized hours on the plan. 31 meetings last month were typed up by hand. You already pay for this. The switch is just off. About 22 minutes saved per meeting

Search and answer, in Drive Answers questions about files across your Drive. Can't count yet ·

More about this

Google does not tell us who used this on your plan, so we cannot show hours. We still list it so you know it is there.

Catch-up summaries in Chat Catches you up on long conversations. Can't count yet ·

More about this

Same story as Drive. It is on your plan, but Google does not report who used it.

Extra apps that came with the plan Gemini · Gems · NotebookLM · Vids

The Gemini app Answers questions and helps you write. In use 3 h saved

More about this

58 chats across 6 people last month. About 6 minutes saved per chat

Gems: saved helpers you reuse A saved helper you set up once for a job you do over and over. In use 13 h saved

More about this

Six Gems exist and two people built all of them. Everyone else in the company has none. About 9 minutes saved each time someone uses a Gem

NotebookLM Ask questions across a pile of documents and get answers with where they came from. Never turned on 9 h unrealized

More about this

Nobody has opened it. Three people still dig through long documents by hand every week: contracts, policy questions, research write-ups. About 40 minutes saved per research sit-down

Google Vids Turns a document or a deck into a video with a voiceover. Never turned on 4 h unrealized

More about this

Landed on your plan August 3. Two people on Marketing still build these videos by hand in Slides. Rough guess from how often Marketing builds videos by hand

Jobs that run by themselves Apps Script · Inbox rules · Forms · AppSheet

Apps Script Small programs that do a job on a schedule or when something happens. In use 8 h saved

More about this

1,204 runs last month from 11 scripts. The same two people wrote all of them. If either leaves, nobody else knows how to fix them. About 24 seconds saved each time one runs

Inbox rules and filters Sorts, labels, and files email without anyone touching it. In use 4 h saved

More about this

310 messages handled without anyone touching them. Only 4 of 12 people have any rules set up. 45 seconds saved per message handled

Forms that file themselves Sends a form reply straight into a sheet, an email, or an approval. Never turned on 5 h unrealized

More about this

Four forms collect replies that someone still copies into a sheet by hand. About 3 minutes saved per reply you do not re-type

AppSheet Builds simple company apps without coding. Not on your plan Not included

Switches in Google Admin We only look. We never flip these for you.

Gemini for Workspace · all usersOn

!Meet meeting notes · all users · this is the switch behind the 26 hoursOff

NotebookLM · all usersOn

Scripts that talk to outside sites · Marketing onlyOff

Not on your plan yet Just so you know: we will mention these only if Google adds them for you.

Google Stitch Google Flow AppSheet

“Never turned on” is not a bad grade. It just means the helper is sitting unused. We do not track what you pay Google or who has access. We never tell you to remove anything. Every note here is about using more of what you already have.

Where you stand 9 of 12 people ▲ +2 vs last month Tried at least one helper this month. Low numbers mean nobody showed them, not that they failed.

! Needs a walkthrough HR team Nobody walked them through the plan. Marketing already built everything worth copying.

What to do next

Have Dana and Priya show HR what Marketing built.

Who already tried a helper, and who still needs a walkthrough.

Looking at: {{ usageViewLabel }} {{ usageMetricHint }}

! Who to talk to first HR · Jared and Noor Almost nobody showed them what is on the plan. Start the walkthrough here, not by buying a new tool.

Who to learn from Dana and Priya They built all six Gems and all eleven running scripts. A 45-minute sit-down with them saves more time than buying a new tool.

Draft recommendation · ready to send Jared Kim · HR

Hey Jared. You're doing fine on the basics. I really need you to focus on Meet notes and a short walkthrough with Dana from Marketing this week. That alone should unlock most of the hours still sitting unused on your side.

Per person 12 accounts · ranked by hours saved

Person	Team	Trend	{{ colRealized }}	{{ colUnrealized }}	Still unused	Helping
Dana Whitfield	Marketing	▲ 4	{{ uDanaR }}	{{ uDanaU }}	1 unused	88
Priya Raman	Marketing	▲ 3	{{ uPriyaR }}	{{ uPriyaU }}	2 unused	79
Marcus Cole	Sales	▲ 1	{{ uMarcusR }}	{{ uMarcusU }}	3 unused	41
Ella Novak	Sales	● 0	{{ uEllaR }}	{{ uEllaU }}	4 unused	38
Simone Alvarez	Ops	▲ 1	{{ uSimoneR }}	{{ uSimoneU }}	4 unused	33
Tom Beckett	Ops	● 0	{{ uTomR }}	{{ uTomU }}	5 unused	30
Jared Kim	HR	▼ 2	{{ uJaredR }}	{{ uJaredU }}	5 unused	12
Noor Haddad	HR	▼ 1	{{ uNoorR }}	{{ uNoorU }}	5 unused	10
Ben Oyelaran	Marketing	● 0	{{ uBenR }}	{{ uBenU }}	1 unused	18
Rhea Fontaine	Sales	▼ 1	{{ uRheaR }}	{{ uRheaU }}	4 unused	16
Luis Ortega	Ops	● 0	{{ uLuisR }}	{{ uLuisU }}	5 unused	11
Aisha Bello	Sales	● 0	{{ uAishaR }}	{{ uAishaU }}	5 unused	9

Per team 4 teams · the same month rolled up

Team	People	Trend	{{ colRealized }}	{{ colUnrealized }}	Still unused	Helping
Marketing	3	▲ 8	{{ gMktR }}	{{ gMktU }}	1 unused	74
Sales	4	▲ 3	{{ gSalesR }}	{{ gSalesU }}	3 unused	41
Ops	3	● 0	{{ gOpsR }}	{{ gOpsU }}	4 unused	33
HR	2	▼ 1	{{ gHrR }}	{{ gHrU }}	5 unused	19

Per tool All 15 helpers on your plan · where the hours sit

Tool	People using it	Times used	Realized	Unrealized	Trend
Help me write, in Gmail	9 / 12	168	21 h	2 h	▲
Help me write, in Docs	7 / 12	131	16 h	6 h	▲
Help me organize, in Sheets	4 / 12	24	3 h	4 h	●
Help me visualize, in Slides !Never turned on	0 / 12	0	0 h	5 h	●
Meeting notes, in Meet !Never turned on	0 / 12	0	0 h	26 h	●
Search and answer, in Drive	·	·	·	·	●
Catch-up summaries in Chat	·	·	·	·	●
The Gemini app	6 / 12	58	3 h	3 h	●
Gems: saved helpers you reuse	2 / 12	84	13 h	11 h	▲
NotebookLM !Never turned on	0 / 12	0	0 h	9 h	●
Google Vids !Never turned on	0 / 12	0	0 h	4 h	▼
Apps Script	2 / 12	1,204	8 h	5 h	▲
Inbox rules and filters	4 / 12	310	4 h	2 h	●
Forms that file themselves !Never turned on	0 / 12	0	0 h	5 h	▼
AppSheet	·	·	·	Not on your plan	●

Some helpers cannot be counted per person on your plan. Unrealized hours can overlap between rows, so they do not add up to the 240-hour total.

Helpers nobody has tried yet

Meeting notes, in Meet26 h unrealized

NotebookLM9 h unrealized

Help me visualize, in Slides5 h unrealized

Forms that file themselves5 h unrealized

Google Vids4 h unrealized

Where you stand 4 new things +4 2 matter for your team. The other two can wait. Getting four to six of these a month is normal.

Hours you could get back 7 hrs +7 hrs if you try them If Marketing tries Vids and Ops asks Sheets for a formula in plain English, that is about seven hours a month back.

What to do next

Ask Dana and Priya to make the September walkthrough in Vids instead of Slides.

New help inside Google stuff you already pay for. Only what matters for your team.

Matters now · 1 of 2

Google Vids is on your plan

Marketing still builds walkthrough videos by hand in Slides. Ask Dana and Priya to try Vids on the September deck.

Already paid for~4 hrs / month

Matters now · 2 of 2

Sheets can write formulas from a sentence

Ops rebuilds four matching sheets by hand every month. Start with Simone or Tom on the vendor sheet.

Already paid for~3 hrs / month

Everything else new this month Save what you want · dismiss the rest

Google Vids is now on your planAug 3

Turns a Doc into a short video with a voiceover. Marketing still builds those by hand in Slides. Ask Dana and Priya to try it on the September walkthrough.

Already paid forTry this~4 hrs / month

Sheets can write formulas from a sentenceAug 12

Ops rebuilds four matching sheets every month by hand. Start with the vendor sheet and Simone or Tom.

Already paid forTry this~3 hrs / month

NotebookLM can read a stack of docs out loudAug 19

Useful later. Nobody has opened NotebookLM yet. Show people the app first, then try listening to a summary.

Already paid forLater

Scripts that watch Gmail got a little fasterAug 22

Only matters if Dana's lead-routing scripts feel slow. Otherwise leave it alone.

Already paid forNot urgent

Nothing here

Saved and dismissed things move between these tabs. New ones land in All.

Saved for later Bookmark anything you want to revisit. Nothing waiting here yet. Tap the bookmark on a row in the list.

Why these show up If it is not on your Google plan, it does not show. If nobody uses a helper, its updates drop lower. The two cards above are the ones worth acting on. This box just explains the rules.

Monthly email of what’s new

Here's what we already see

9 of 12 people tried at least one helper. About 26 hours a month are still sitting behind Meet notes you already pay for. Ask anything before you buy.

Your onboard CTO Plain answers from your Google plan only. No pitch for tools you do not already pay for.

How do I turn on meeting notes in Google Meet? We write up every meeting by hand right now.

This is the biggest unrealized hours win on your plan. You had 31 meetings last month and someone typed up every one by hand. Meet can write those notes for you. You already pay for it; the switch is just off in Google Admin.

What I'd do

Turn it on for everyone first, then ask one team to try it for two weeks. That alone is about 26 hours a month back, before NotebookLM, before anything else.

~26 hrs / monthFrom your meeting count

Should HR try NotebookLM for reading long policy documents?

Yes, but after the walkthrough with Marketing, not instead of it. Nobody on your plan has opened NotebookLM yet. HR still reads long policy docs by hand about three times a week.

What I'd do

Week one: Dana shows HR the Gems and Gmail shortcuts Marketing already built. Week two: Jared tries NotebookLM on one policy folder. Do not send a link cold. Send a person who already uses it.

~9 hrs / monthOn your plan · never opened

Someone suggested Otter.ai for meeting notes. We already pay for Gemini. Do we need it?

Not yet. Meeting notes in Meet does the same job and is already on your plan. Otter would mean another place to look, another login, and notes that Gmail's write help cannot see.

What I'd do

Run Meet notes for 90 days first. If the notes still feel wrong after that, revisit. But right now you have 26 hours sitting behind a switch you already paid for.

Same job as Meet notesNot on your plan

Advice only. We cannot change your Google settings. Answers use the helpers on your plan, last refreshed Aug 24.

Settings. Connections, people and delivery.

Notifications

Email me when the monthly hours report is readySent the morning after each monthly refresh, to every admin.

Monthly “what's new” emailOne email a month. Only new help inside Google stuff you already pay for.

Where emails goReports and the monthly “what's new” note.

Workspaces & login

projxon.com · Business Standard12 people · connected Jun 2, 2026 · can only read, not change

Connected

Add another workspaceConnect a second Google Workspace domain. Each one is counted on its own.

People & permissions

Person	Role	Sees	Reports
Phelan Jordan	Owner	Whole organization	Email
Simone Alvarez	Ops lead	Whole organization	Email
Dana Whitfield	Member	Own usage only	·
Everyone else · 9	Member	Own usage only	·

Members only see their own numbers. Nobody sees a coworker’s private usage, and we never rank people against each other.

Home page layout

Blocks on the home pageHours tools helped · Hours still by hand · How much of your plan is helping · Next steps

Dollar view uses this hourly rateDollars are on by default. Change the rate here. Hours stay the story underneath.

How often numbers refreshHow often we re-read your Google Workspace reports.

CTO Advisor

Ask about anything on this screen: a number, a rough guess, or something you are thinking about buying. I only answer from your Google plan, last refreshed Aug 24.

Good morning, Phelan.

Analytics

Where teams still work by hand

Settings. Connections, people and delivery.

Welcome to OrkaSonar

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